Old Dominion University Research Foundation

We are an Equal Opportunity Employer (AA/EOE/Minorities/Females/Disabled/Veterans/Drug Free).

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Accounting Specialist AP

Position Number:	24-018
College or Other:	ODU Research Foundation
Department:	CORE
FT/PT Status:	Full Time

Summary

The primary purpose of the position is to process for payment all allowable invoices billed to the Foundation or equivalent combination of education, training, and experience. This position is designated as a Flexwork position and is subject to Flexwork Agreement terms. As the only accounts payable position this person must work efficiently to ensure that all invoices are properly reviewed, authorized, and processed before being accessed a late payment charge. This position has the possibility of a hybrid remote work schedule.

Job Responsibilities:

• Process invoices, both for immediate pay and those to be paid on a selected date, ensuring that all are properly authorized transactions. This includes maintaining a schedule to ensure timely payment of recurring transactions, such as rent and stipend payments.
• Match invoices with purchase orders and determine whether the invoice is in agreement with the purchase order.
• Assist in maintaining the encumbrance database.
• Reconcile general ledger with the accounts payable listing monthly and Foundation records with vendor statements. This is particularly important at year end regarding audit procedures.
• Assist in the completion of the audit process of accounts payable.
• Assist in the completion of the audit process of accounts payable.
• Process transactions and reconciles VISA procurement card statements.
• Perform all non-routine accounts payable transactions: stop payments, credit memos, returned checks and foreign drafts.
• Set up and maintain the Person Entity (PE) database for vendors. Sends vendor classification letters and updates data base when returned.
• Communicate with vendors and project directors to clear disputed items, missing invoices and questionable charges.
• Perform all non-routine accounts payable transactions: stop payments, credit memos, returned checks and foreign drafts.
• Communicate with vendors and project directors to clear disputed items, missing invoices and questionable charges.
• Set up and maintain the Person Entity (PE) database for vendors. Sends vendor classification letters and updates data base when returned.
• Process transactions and reconciles VISA procurement card statements.

Other duties as assigned.

Please visit ODU Research Foundation website at http://researchfoundation.odu.edu; click on the employment tab and follow the link for position #24-018. Review of applications will begin immediately and will continue until the position is filled. AA/EOE/M/F/Disability/VETS/Drug Free

Equity Statement:
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.