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Old Dominion University Research Foundation is an Equal Opportunity Employer (AA/EOE/M/F/Disability/Vets/Drug Free).

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Grant and Contract Administrator - Post Award
Position Number:17-011
College or Other:ODU Research Foundation
FT/PT Status:Full Time

Old Dominion University Research Foundation is currently seeking a Post-Award Grant and Contract Administrator to join our Sponsored Programs team. This position will focus primarily on assisting faculty and staff with managing financial and administrative matters associated with sponsored projects. The successful candidate will possess: a minimum of 3 years of experience in Post-Award Grant and Contract administration; a broad knowledge base in a technical field (i.e., sponsored programs, finance, business administration or contract administration); and demonstrated knowledge of federal regulations governing Sponsored Programs, to include Uniform Guidance, FAR and DFAR clauses and export control.  Preference will be given to candidates with experience in an academic setting. A Bachelor's degree or equivalent is required. Salary is commensurate with experience.

Job Responsibilities:
  • Key Responsibilities include, but are not limited to the following:

    • Assist Principal Investigators with the management and oversight of fiscal and administrative matters related to projects from inception of award to project closeout
    • Monitor and coordinate the auditable reporting and cost share required on projects and provide reporting and documentation to funding agencies when necessary
    • Obtain all necessary agency approvals for processing re-budgeting actions, no-cost time extensions, carry forward approvals, changes in investigators or other key personnel, sub recipient changes, and transfer to other institutions of active sponsored projects for departing investigators
    • Ensure compliance of all project reporting and deliverables; tracks and seeks PI cooperation to remedy late progress reports
    • Serves as primary resource contact for investigators and sponsoring agencies for providing grant administration guidance or decisions on appropriateness of specific issues
    • Provides interpretation of terms, conditions, and procedures of the specific project, the sponsoring agency and the Research Foundation
    • Provides training and project orientation to investigators as needed
    • Represent the Research Foundation and management in meetings and communicate with investigators and sponsors to resolve complex project administration issues
    • Establish and maintain effective working relationships with sponsors, investigators, co-workers, and accounting staff to ensure that all services are provided with a proactive customer service orientation
    • Maintain spreadsheets and databases for project tracking and management
    • All other duties as requested


Qualified candidates are encouraged to visit the ODU Research Foundation Employment page and apply at: http://researchfoundation.odu.edu

Position #17-011. Open until filled.