About ODURF  Contact Us  ODU  Board of Trustees  ODU Office of Research


Accounting/ProcurementGrants and ContractsHuman ResourcesEmploymentSecurityIntellectual PropertyFormsReportsPolicies/ProceduresLinks to other sites
Old Dominion University Research Foundation is an Equal Opportunity Employer (AA/EOE/M/F/Disability/Vets/Drug Free).

Start Over with Job Search
Returning Applicant?  Login Now

Grants Administrator
Position Number:17-035
College or Other:ODU Research Foundation
FT/PT Status:Full Time

The Old Dominion University Research Foundation currently has an entry-level opportunity in our Sponsored Programs department for a Grant Administrator.  This is a paraprofessional position with primary responsibility for the administrative and financial management of NSF, or similar Federal agency, grants.  Grant management will include the administration of the award notification process, the preparation and maintenance of budget modifications, the management of work flow and work process reports, and the maintenance of grant management systems.  The successful candidate will possess a working knowledge of the budget process, to include procedures for preparing and submitting budget modifications and maintaining project budgets. Additionally, experience in accounting, business, contract/grant administration, paralegal/research or a related field is required.  A high degree of proficiency in the use of computer applications and MS Office is also required, to include MS Excel use at an intermediate level (i.e., pivot table and formulas).

Job Responsibilities:

Key responsibilities of a Grants Administrator, Post-Award include, but are not limited to:

  • Assists investigators with the oversight of fiscal and administrative matters related to projects from inception of award to project closeout. 

  • Manages an assigned project workload.  Number of projects is measured based on project complexity.  Project workload consists primarily of National Science Foundation (NSF) awards (or similar Federal sponsor).

  • Initiates project set-up, completes project closeout procedures, and communicate variances from expected due dates for technical reports.

  • Responsible for obtaining all necessary agency approvals for processing re-budgeting actions, no-cost time extensions, carry forward approvals.  

  • Processes no-cost time extensions, budget revisions, and approves expenditures. 

  • Monitors and coordinates the auditable reporting of cost share required on projects and provides reporting and documentation to funding agency when necessary. 

  • Confirms compliance of all project reporting and deliverables; tracks progress report submissions and sponsor acceptance. 

  • Confirms compliance with regulations for sponsored projects throughout the life of project, monitors approvals needed for research involving human subjects, animals, recombinant DNA and export control matters.

  • Ensures all services are provided with a proactive customer service orientation.

  • Coordinates and completes tasks in a manner that allows for timely processing of transactions and responsive service to the principal investigators.

  • Provides independent interpretation of terms, conditions, and procedures of the specific project, the sponsoring agency, and the Research Foundation. 

  • Establishes and maintains effective working relationship with sponsors, investigators, coworkers, and staff to ensure all services are provided with a proactive customer service orientation.

  • Maintains spreadsheets and databases for project tracking and oversight.

  • Maintains project files in accordance with Research Foundation policy and procedures.

  • Assist with the preparation and submission of proposals for Pre-Award when necessary.

  • All other duties, as assigned. 

Prior experience is required.  Experience may be gained through performance of related or more complex support activities.  Knowledge is normally acquired through two years of college or equivalent technical training resulting in an associate degree or equivalent.  CRA certification is highly desirable.

Position 17-035

Review of applications will begin immediately and will continue until the position is filled.